Everything you need to run your center
Scheduling, compliance, staff management, and more. Every feature is built specifically for daycare — not adapted from generic HR software.
Built for daycare, not adapted from generic HR
Classroom ratios, age groups, and training compliance are first-class features — not afterthoughts.
The heart of Day Care Desk. Directors open it every morning to build, publish, and adjust the day's plan. Assign staff to classrooms, enter child headcounts, and see ratio compliance in real-time — all in under 10 minutes.
- Mark staff present or absent each morning
- Assign staff to classrooms with start/end times
- Enter expected child headcounts per room
- Real-time ratio compliance (green/yellow/red)
- Add breaks, lunches, and daily announcements
- Publish so staff can see the schedule
- View any past day's published schedule
- Pre-populate from shift templates
Compliance is non-negotiable in daycare. Day Care Desk tracks it automatically — maintain a library of required trainings, record completions, and get alerts before anything expires.
- Library of required trainings (CPR, Safe Sleep, etc.)
- Record completion dates per staff member
- Auto-calculate expiration dates from renewal intervals
- Dashboard alerts: expiring in 30 days, already expired
- Compliance grid: staff x trainings matrix at a glance
- Track trainings never completed
Complete employee profiles in one place. Contact info, employment details, training history, classroom assignments, leave requests, and lifecycle events — no more scattered files.
- Contact info, emergency contacts, and photos
- Employment details (position, hire date, status)
- Training history and compliance status
- Current classroom assignments
- Leave request history
- Lifecycle events (promotions, warnings, terminations)
Define your rooms, set ratios, and always know where you stand. Each classroom has an age group, a max child-to-teacher ratio, and shows assigned staff at a glance.
- Define classrooms with age groups
- Set max child-to-teacher ratios per room
- Track open/closed status
- See assigned staff per room
- Infant, toddler, preschool, and school age support
- Ratio warnings surfaced proactively
No more sticky notes for time-off requests. Staff submit requests, directors approve or reject with one click, and approved leave automatically shows in the schedule builder.
- Configure leave types (sick, vacation, personal, unpaid)
- Staff submit requests with dates and reason
- Directors approve or reject with one click
- Approved leave auto-shows in schedule builder
- Leave balance tracking
- Full request history per employee
Daily present/absent tracking that feeds into everything else. Mark each staff member's status, track check-in and check-out times, and monitor rolling absenteeism rates.
- Mark present, absent, late, or half-day
- Track check-in/check-out times
- 30-day rolling absenteeism rates on dashboard
- Attendance history per employee
- Center-wide daily attendance summary
- Feeds into schedule builder automatically
Your morning command center. See training alerts, classroom status, today's absenteeism, schedule status, and quick actions — everything you need to start the day in one view.
- Training alerts: expiring, expired, missing
- Classroom status: rooms open/closed at a glance
- Today's absenteeism: who's out, center-wide rate
- Quick actions: schedule, staff, training, leave
- Schedule status: is today published?
- Pending leave requests count
Employee compliance files, organized. Define required document types, upload per employee with expiration dates, and track which employees are missing required documents.
- Define required document types (background checks, I-9s)
- Upload documents per employee
- Set expiration dates per document
- Track status: valid, expired, pending review
- See missing documents per employee
- Organized by employee profile
Center-wide communication made simple. Post announcements with normal or urgent priority, scope to a specific center or broadcast org-wide, and track who's read each one.
- Post with normal or urgent priority
- Scope to a center or broadcast org-wide
- Read tracking: know who's seen each announcement
- Pin announcements to the daily schedule
- Full announcement history
- Urgent alerts surfaced prominently
HR records without the HR department. Log promotions, warnings, complaints, terminations, resignations, and transfers with a full chronological history on each employee's profile.
- Log promotions, warnings, complaints
- Track terminations, resignations, transfers
- Each event has type, title, description, and date
- Full chronological history per employee
- Effective date tracking
- Searchable event history
Start running your center smarter
Free for one center with up to 10 staff. Set up in a day, see the difference on day one.
No credit card required.